It takes a lot of time to manage emails.

Did you know the average professional receives 120 emails per day?

Most people spend up to 28% or their working week just reading and replying to emails.

No surprise, then, that we’re constantly bombarded by email — and this leads to a decrease in productivity at work.

It doesn’t need to be like this.

Your life will be easier if you can bring structure and order to the way you manage your emails.

You will have more time to yourself and be able to produce better work.

Take a look at some of the best email management strategies and tactics

Schedule Email Time on Your Calendar

Set aside time in your schedule to check your email.

This is important because the average worker checks his or her email 74 time per day.

You’ve spent a lot of energy and effort on something that didn’t require so much mental bandwidth.

Here’s the truth: while emails may not appear as intrusive, they can cause far more stress.

We often lose focus when we worry about our work colleagues, check our email inboxes, or keep worrying about them.

This brings us to our most basic strategy: set aside a specific time each day for email.

You can do this in one go or by scheduling blocks of time during the day only for email.

Avoid multitasking while you are checking your emails. It’s easier to get through all the tasks when you stay focused and minimize distractions.

Create folders, labels, and categories

Organization is a great way to streamline email management. This includes creating labels, folders and categorizes.

Remember that there is no standard rule for the categories categories.

The best way to separate messages depends on the individual, their emails, and the messages they receive.

Someone in finance, for example, might require multiple folders. One folder for invoices, another for reimbursements and so on.

A marketing employee could have folders like inbox, requests, advertising gue, st posts, etc.

Prioritize, group, and sort your emails into categories.

It is easy to find specific emails with just a couple of clicks.

You can create basic folders and also parent categories.

In Gmail, for example, go to your inbox and view the menu in full view on the left-hand sidebar.

You’ll find the “manage label” option under “categories”. Here, click on “create new label”.

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